ITP-1 – Project Charter

ITP-1 – Project Charter

Please be sure to read the Team Contribution Assessment and Grading of Team Assignments and the Project Documentation Requirements sections of this ITP Master Document.

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The instructor will assign students to work together as project teams.  You all should have access to your corresponding team LEO Group in LEO. If you do not see yourself and your team in the LEO Group area, please contact the instructor. Also contactif you are assigned to two or more teams.

Assignment for the ITP-1 Project Deliverable

First, read the Overview of the Integrated Team Project (ITP), of which this is the first ITP deliverable.

Then in your project teams:

• Determine the initial project management roles of each team member as a member of the IT project team for planning, designing and installing the IT system.
• Some team roles might include
  • Project Manager
  • Functional or technical managers, such as telecommunications, application software designer, database developer, Web page designer, etc.
  • Budget/Finance
  • Project Management Support such as procurement or human resources
• Discuss the approximate project scope you anticipate for the project, what the IT needs of the client organization might be, what to include and what to omit, etc. Scope provides the boundaries of the project.  Your discussion should include what is included in the project scope as well as what is not included in the project scope.
• Please use the textbook and other academically credible sources, as a minimum, to define an IT System and then to determine the scope for this project. For example, including ascheduling software package for the client’s usemay be within the scope. Providing a learning applications for new employees might be not be within the scope of this IT project.
• Please be sure you are clear on the basic requirements for this project so you can determine the scope. What will you provide if the proposed plan is accepted?  You may email the client/stakeholder (your instructor) to further define requirements, if you find that you do not have enough information. You will most likely have many questions about the requirement.  Please be sure to ask the client your questions to help define and refine requirements for the IT System.  As in many real-world projects, the requirements are the weakest part of the project.  The lack of detail is deliberate to encourage the team to work together to share knowledge and experience; and then to work with the client/customerto obtain and fill in what might be missing.  To complete the project plan successfully, you WILL need to solidify the project requirements!
• Note: Recall that the magnitude and scope of the project must be such that it will require the work of at least 6 people who will constitute the project management team (even though your own team might be smaller, you MUST include roles for at least 6 people.  These additional “virtual” people will be responsible for accomplishing the work or tasks to complete the project) and will take at least 6 months to complete (for a total of a minimum of 3 person-years).  If it is less than this, then you have scoped it too small; if it is more than double that, then you have scoped it too large.  This is regardless of how many people are assigned to your class LEO Group.
• After researching project charters in our textbook and credible Web site and/or thepmi.org website or other professional PM site (e.g., valid, academic-type research), prepare a Project Charter for your project.  This document becomes the basic AGREEMENT to describe the project and what it entails with enough detail that the approximate scope and magnitude is clear and understandable by both the team and the client/customeror executive sponsor. The Project Charter will include an estimated cost and an estimated schedule. Your charter must include signature blocks of the appropriate parties that are agreeing to the charter.
• You may use templates or formats that you find in your research so long as the source is credible, identified as a source, and includes at the least the following:
  • An Executive Summary that summarizes the purpose of the document, the problem statement or need for the project, the solution or approach (a high level description of the IT system, which might include a graphic), and conclusion of the document. The Executive Summary should be consistent through the semester with the same basic information plus improvements, additions and/or changes as determined by the assignment(s). ALL assignment questions should be answered in a way that provides the reader with enough background and information to understand the answers.
  • Defined scope of the project that addresses what is in scope and what is not in scope for the project.
  • An estimated schedule and estimated cost
  • Project success criteria
  • Project Management and Technical Approach
  • Project objectives (business objectives, organizational objectives, client objectives, etc.)and a discussion of the alignment with the business strategy and goals
  • Project constraints and most obvious risks.
  • Project team roles and responsibilities
  • Identification of primary stakeholders
  • Communication methodology
  • The threshold for change. In other words, at what point would the Project Charter need a new agreement and signatures?  This might be a change to the project that results in an additional 30 days on the schedule or 10% of the cost.
  • The DEFINED end of the project